FNLLT COMMUNICATION PROTOCOL
The members of the FNLLT recognize that an effective, clear, direct and timely exchange of information on the operations and activities of the FNLLT is essential for both the Chiefs of Ontario (COO) and the Ministry of Education (EDU). While it is imperative that the FNLLT be kept informed of government initiatives and broad policy directions which may affect the FNLLT’s mandate and functions, it is also important that the FNLLT meet its responsibilities of reporting and responding to its stakeholders.
The purpose of this protocol is to set out a communication framework for the FNLLT. This protocol will support both the FNLLT’s implementation of its mandate and the promotion of the work it does. It will also support FNLLT’s accountability to the First Nations and Ontario.
The FNLLT agree to share information about its activities and education related initiatives in a timely fashion which is accurate, clear and concise and which promotes transparency and accountability to its constituents.
All communications between the FNLLT members shall be treated as public information unless noted as confidential. FNLLT members agree to seek permission to share confidential information.
The FNLLT shall designate one person from the province and one person from COO to serve as the Communication leads.
The FNLLT shall identify any communications products that may require COO and EDU approval.
The FNLLT members agree to work in collaboration and keep each other informed of:
- a) Any policy initiatives or legislation being considered by Ontario that may impact on FNLLT’s mandate or functions;
- b) Any educations forums or any education related community engagement initiatives that might be of interest to the partners;
- c) Reports and findings of any stakeholder and other consultations and discussions to take account of their interests and concerns; and
- d) Any other initiatives that could impact the work of the FNLLT.
The FNLLT agree to periodically review the effectiveness of this Protocol and revise accordingly to strengthen the philosophy and purpose of this Protocol.
OPERATIONAL: (a) Day-to-day work communications, such as internal and external correspondence. (b) Meetings, Meeting notes (c) Web site (and other electronic format) content.
INPUT from First Nations: Recognizing First Nation cultural protocols the FNLLT will provide opportunities for grassroots participation, to be asked questions, view plans, provide input, etc. FNLLT is responsible for organizing and gathering input and preparing the required materials.
BRIEFING Leadership: The COO FNLLT Lead is responsible for is responsible for drafting the material and obtaining all the necessary approvals.
MEDIA RELEASES: The COO FNLLT Lead is responsible for drafting the communication on issues, events and projects that impact the First Nations or are of their general interest. The Lead is also responsible for preparing the Leadership for media when required.
The FNLLT will use best efforts to prevent or minimize disputes at the FNLLT. Where best efforts to resolve a dispute are not successful, the parties agree to identify and resolve the dispute as quickly and as cost-effectively as practicable and participate in good faith in the dispute resolution process set out below:
- Informal collaborative discussions to help resolve the dispute;
- Mediation; and,
Where a dispute is resolved the resolution will be delivered to all parties of the dispute in writing.